Pre-Tour Checklist
As the excitement for your educational tour builds, ensuring that every detail is attended to can make the difference between a good trip and an unforgettable journey. This pre-tour checklist is designed to cover all bases, making sure that group leaders and participants are thoroughly prepared, informed, and ready to explore.
Documentation and Essentials
Verify that all travelers have valid passports and necessary visas.
Gather emergency contact information for all participants.
Confirm that travel insurance is in place for everyone.
Packing Smart
Create a packing list tailored to the climate and activities planned for your destinations.
Remind participants to pack any necessary medications and first-aid essentials.
Encourage packing light to ease travel and transfers.
Communication Plans
Establish a communication plan for keeping in touch with participants and guardians.
Familiarize the group with any apps or devices that will be used for communication during the tour.
Cultural Preparation
Provide participants with an overview of the cultural norms and expectations of the destinations to be visited.
Discuss appropriate behavior and dress codes if applicable.
Final Check
Hold a final meeting to go over the itinerary, answer any last-minute questions, and ensure everyone is on the same page.
Distribute a detailed itinerary to participants and guardians.
